DataCare Solutions

DataCare Solutions Pte. Ltd.
UEN: 202530943R
Website: www.datacaresolutions.biz
Email: info@datacaresolutions.biz

Staff Data Protection Pledge

Employee Declaration of Data Protection Compliance

As an employee of [COMPANY NAME], I acknowledge my responsibility to protect the personal data entrusted to our organisation. I understand the importance of complying with the Personal Data Protection Act (PDPA) and all related company data protection policies. By signing this pledge, I commit to the following obligations:

My Data Protection Commitments

☐ I will only collect personal data for legitimate business purposes that have been clearly communicated to the data subjects.

☐ I will not disclose personal data to any unauthorised parties, whether internal or external to the organisation.

☐ I will report any suspected or confirmed data breaches immediately to my supervisor and/or the Data Protection Officer (DPO).

☐ I will follow all company data protection policies, procedures, and guidelines at all times.

☐ I will use secure methods to store and transmit personal data, including encryption and password protection where required.

☐ I will not retain personal data longer than necessary and will dispose of it in accordance with the company's data retention policy.

☐ I will complete all required data protection training programmes and keep my knowledge of data protection practices up to date.

☐ I will only access personal data that I am authorised to view and that is necessary for my job responsibilities.

☐ I will ensure proper disposal of physical and digital documents containing personal data, using shredding or secure deletion methods.

☐ I understand that any violation of data protection policies may result in disciplinary action, up to and including termination of employment, and may also carry legal consequences under the PDPA.

Acknowledgement: I have read and understood the above commitments. I agree to comply with all data protection obligations as outlined in this pledge and in the company's data protection policies. I understand that these obligations continue to apply even after my employment ends, with respect to any personal data I had access to during my employment.

Declaration

Employee Name

Department

Employee Signature

Date

Supervisor / Witness Name

Witness Signature

Date

Need Staff Training?

DataCare Solutions runs PDPA staff training as on-site or virtual sessions, customised to your organisation before they run. Sessions are booked individually and priced per session, with completion records for every participant.

Website: www.datacaresolutions.biz
Email: info@datacaresolutions.biz

© 2026 DataCare Solutions Pte. Ltd. All rights reserved.
This template is for informational purposes only and does not constitute legal advice. Organisations should have any employee undertaking reviewed against their own employment contracts and policies before asking staff to sign it.