As an employee of [COMPANY NAME], I acknowledge my responsibility to protect the personal data entrusted to our organisation. I understand the importance of complying with the Personal Data Protection Act (PDPA) and all related company data protection policies. By signing this pledge, I commit to the following obligations:
My Data Protection Commitments
☐ I will only collect personal data for legitimate business purposes that have been clearly communicated to the data subjects.
☐ I will not disclose personal data to any unauthorised parties, whether internal or external to the organisation.
☐ I will report any suspected or confirmed data breaches immediately to my supervisor and/or the Data Protection Officer (DPO).
☐ I will follow all company data protection policies, procedures, and guidelines at all times.
☐ I will use secure methods to store and transmit personal data, including encryption and password protection where required.
☐ I will not retain personal data longer than necessary and will dispose of it in accordance with the company's data retention policy.
☐ I will complete all required data protection training programmes and keep my knowledge of data protection practices up to date.
☐ I will only access personal data that I am authorised to view and that is necessary for my job responsibilities.
☐ I will ensure proper disposal of physical and digital documents containing personal data, using shredding or secure deletion methods.
☐ I understand that any violation of data protection policies may result in disciplinary action, up to and including termination of employment, and may also carry legal consequences under the PDPA.
Acknowledgement: I have read and understood the above commitments. I agree to comply with all data protection obligations as outlined in this pledge and in the company's data protection policies. I understand that these obligations continue to apply even after my employment ends, with respect to any personal data I had access to during my employment.